Free Nyc Op 175W Form in PDF

1. What is the purpose of the NYC OP-175W form?

The NYC OP-175W form is used to request a waiver for the restriction on per session employment hours. Specifically, it seeks approval for employees to work beyond the standard 500-hour limit, or the 270-hour limit for school psychologists and school social workers, during a per session year. This is in accordance with Chancellor’s Regulation C-175, ensuring compliance with regulated employment limits unless explicit prior approval is granted by the Division of Human Resources.

2. Who needs to sign the NYC OP-175W form?

The Per Session Activity Supervisor is required to sign the NYC OP-175W form. This supervisor's role involves certifying that the position was advertised, and the selection was made in accordance with the regulations governing per session employment, including adherence to the current Collective Bargaining Agreement.

3. What information is required when submitting the NYC OP-175W form?

When submitting the form, it is essential to include:

• The request for a waiver with the number of hours requested beyond the standard limits.
• Details of the advertisement for the per session position, including the range and platform of advertisement.
• The number of applications received and reasons for not selecting applicants who would not require a waiver.
• A clear explanation of why the chosen applicant is uniquely qualified for the additional hours requested.
• A completed APPLICATION FOR PER SESSION EMPLOYMENT AND CLAIM FOR RETENTION RIGHTS (Form OP-175).
• A copy of the advertisement announcing the position.

These details are important for verifying the necessity of the waiver and ensuring the selection process aligns with employment regulations.

4. Where should the NYC OP-175W form be submitted?

Submission locations vary based on the type of per session activity:

• For School/District/Borough positions, the form should be submitted to Your Integrated Service Center’s HR Partner or Children First Network’s HR Director.
• For SW/SP positions, it should go to your ISC’s Deputy Executive Director, Special Education, or your CFN HR Director.
• For Central positions, the form must be sent to the Division of Human Resources at 65 Court Street (Room 801), Brooklyn, NY 11201.
• Principals requesting a waiver for Per Session Activities must use the current WEB online per session request system in FAMIS.

5. What are the next steps after a waiver request is submitted?

After submission, the request will be reviewed by the appropriate ISC or Division of Human Resources, based on the location of the per session activity. The decision to approve or disapprove the waiver will be communicated to the applicant and Program Supervisor, specifying the decision made. It is crucial to await this approval before exceeding the standard employment hour limits.

6. What happens if a waiver is not obtained before exceeding the hour limits?

If employees exceed the per session employment hour limits without obtaining a valid waiver, it may result in the withholding of payment for hours worked beyond the established limits. This underscores the importance of adhering to the process and obtaining approval prior to exceeding restricted hours to ensure compliance and proper compensation.

Completing the NYC OP-175W form, which involves requesting a waiver for limitations on per session employment, often entails a series of common mistakes. Awareness and avoidance of these errors can streamline the process and enhance the chances of approval. Here, we discuss eight mistakes frequently made:

1. Failing to provide complete personal information: An often overlooked area is the full name (Last, First, and Middle Initial), alongside the File Number and email address sections. Neglecting to fill these out completely can delay processing.
2. Incorrectly identifying the Per Session Activity Supervisor: It’s crucial to accurately list the supervisor’s name, phone number, and email address. This information ensures clear communication lines throughout the process.
3. Omitting the job details: The form requires specifics such as the position title, budget code, district, quick code, and job ID. Leaving any of these fields blank may result in a return or rejection of the form.
4. Overlooking the location of Per Session Activity details: Clearly stating the activity’s school or office location is essential for a thorough understanding of the employment context.
5. Not specifying the hours requested over the limit: A common slip is not entering the exact number of extra hours needed beyond the allowed 500, or 270 for SP/SW positions. This clarity is crucial for waiver consideration.
6. Failure to attach a copy of the job advertisement: The form mandates attaching proof of how and where the position was advertised, including the span and breadth of the advertisement. Ignoring this requirement can invalidate the request.
7. Neglecting to mention the number of applications received: This information, alongside whether there were applicants who wouldn't need a waiver, is vital. It helps provide a snapshot of the applicant pool and supports the need for a waiver.
8. Not articulating the unique qualifications of the selected applicant: Simply stating that the applicant is “the only qualified” without detailing specific qualifications or reasons can weaken the waiver request.

Furthermore, ensuring that every answer and statement made on the form is truthful and in compliance with regulatory conditions is essential. Misrepresentation can lead to serious repercussions, including the possibility of disapproval or further disciplinary actions.

Lastly, remember to sign and date the form where indicated. A frequent but critical mistake is the omission of the Per Session Supervisor’s signature, which serves as a formal attestation to the waiver’s necessity and the accuracy of the information provided. Before submission, double-check that all sections are completed, and necessary attachments are included to prevent any delays.

When handling the NYC OP-175W form, which is used to request a waiver for restrictions on per session employment, there are several other forms and documents that one might often need to use concurrently. These documents are crucial for ensuring a smooth process and compliance with the necessary regulations. Each document serves a specific purpose in the application or reporting process, helping both the employer and the employee to provide accurate information and adhere to guidelines.

• Application for Per Session Employment and Claim for Retention Rights (Form OP-175): This form is essential for individuals seeking per session employment. It provides a detailed record of the applicant's qualifications and previous experience.
• Notice of Appointment (Form OP-1): Issued to officially inform the candidate of their appointment to a per session position. This document outlines the terms of employment, including duration and responsibilities.
• Employee's Report of Injury Form: Used when an employee gets injured while on the job. This document is critical for workers' compensation and insurance claims.
• Time and Attendance Record: Tracks the hours worked by the employee in the per session role. It is vital for payroll purposes and to ensure compliance with the 500-hour or 270-hour limitations.
• Employee Performance Review: A tool used by supervisors to evaluate the performance of per session employees. This can impact decisions on waiver approvals and future employment opportunities.
• Conflict of Interest Declaration: Employees must disclose any potential conflicts of interest that could impact their per session employment. This ensures transparency and integrity in the hiring process.
• Waiver Application Supporting Documentation: Includes any additional information or documents that support the waiver request, such as certifications, special qualifications, or letters of recommendation.
• Advertisement of Position: A copy of the job posting used to advertise the per session position. It provides proof of the attempt to recruit suitable candidates and is important for demonstrating compliance with hiring regulations.
• Selection Justification Memo: Explains the rationale behind selecting a particular candidate for the per session position. This is especially important when a waiver is needed, as it justifies the choice despite the applicant exceeding the usual hourly restrictions.

Together, these documents complement the NYC OP-175W form, forming a comprehensive suite of paperwork needed for per session employment processes. Each plays a unique role in ensuring that hiring for these positions is done fairly, transparently, and in line with regulatory requirements. For employers and employees alike, understanding the purpose and requirements of each form can greatly streamline the hiring and reporting process, making it easier to navigate the complexities of per session employment regulations.

The NYC OP-175W form, essential for requesting a waiver to extend employment hours beyond the standard limitation for per session jobs, bears resemblances to other forms and documents within the educational and employment sectors. One notable similarity is to the Request for Overtime Approval form used in various organizations. Like the OP-175W form, the Request for Overtime Approval also requires justification for exceeding predefined work limits, detailing the necessity behind the request. Both forms necessitate endorsements from supervisors, underscoring a dual focus on ensuring both compliance with policy and the adequacy of staffing levels for specific needs.

Another document akin to the OP-175W form is the Application for Employment Special Approval. This type of application is often seen within governmental or large organizations where certain positions or circumstances require special permission for hiring. Similar to the OP-175W, it includes sections for personal information, the detailing of the position in question, and a section for supervisor certification. Both documents serve to streamline the hiring or employment extension process while ensuring that all engagements are within regulatory guidelines.

The Teacher Special Assignment Request form also shares similarities with the OP-175W form. This form is frequently utilized within school districts to assign teachers to specific roles or responsibilities that are outside their regular duties, often on a temporary basis. Like the OP-175W, it lays out the specifics of the assignment, requires a detailed justification for the request, and mandates approval from higher authorities. Both forms are designed to ensure that special assignments or extensions of work are carefully considered and justified.

Lastly, the Employee Hours Waiver Request, commonly found in both public and private sectors, mirrors the functionality and purpose of the NYC OP-175W form. This waiver is typically used when an employee or a department seeks exemption from the standard work hours due to special projects, seasonal workload increases, or unique circumstances. The form requires a detailed explanation of why the waiver is necessary, alongside endorsements from supervisors or department heads. Similar to the OP-175W form, it underscores a regulatory framework designed to balance operational needs with fair labor practices.

When completing the NYC OP 175W form, which is used to request a waiver of the restrictions on per session employment as per Chancellor’s Regulation C-175, attention to detail and adherence to procedure are critical. Below is a guide on what you should and shouldn't do to ensure the form is filled out accurately and efficiently.

• Ensure accuracy: Before submitting, double-check that all the information entered is accurate, including names, email addresses, file numbers, and the description of the per session activity.
• Provide detailed explanations: Clearly explain the necessity for the waiver, including why the selected applicant is the only qualified individual for the additional work. Details matter and can significantly impact the approval process.
• Attach necessary documents: Attach a copy of the advertisement for the position and the applicant's OP-175 form. These documents are essential for verifying the selection process and the need for a waiver.
• Follow up on the submission: After submitting the form and the required documents, follow up with the appropriate office to ensure your request is being processed.
• Advertise the position adequately: Make sure the position was widely advertised as required, including in all the specified locations. This demonstration of effort to find suitable candidates is key to obtaining a waiver.

• Omit the signature and date: The form is incomplete without the signature of the Per Session Supervisor and the date. Failure to sign and date the form can lead to automatic rejection.
• Ignore the hour limits: Do not neglect to clearly state the number of hours requested over the limit, whether it is the general 500-hour limit or the 270-hour limit for school psychologists and social workers. This information is crucial for the approval of your waiver.

• There is a common misconception that the NYC OP-175W form is used to apply for per session employment. However, the form is specifically for requesting a waiver to exceed the standard limit of per session employment hours set by the Chancellor’s Regulation C-175. This includes exceeding 500 hours in total or 270 hours in specific roles such as school psychologist and school social worker positions.

• Some people mistakenly believe that only the employee seeking to exceed the hour limit needs to complete the NYC OP-175W form. In truth, the form requires completion and submission by the Per Session Supervisor, not the individual employee. It’s the supervisor's responsibility to justify the need for an employee to work beyond the standard hour restrictions.

• Another misconception is that the NYC OP-175W form grants immediate approval once submitted. The reality is that the form is a request and must be reviewed and approved by the Division of Human Resources or the appropriate ISC. Approval is not guaranteed and depends on the justification provided for the waiver request.

• It's often misunderstood that the waiver approval is for an indefinite period of work beyond the set hour limits. The truth is, the waiver is for a specified number of hours above the limit, within a particular per session year. The form requires the requester to specify the exact number of additional hours requested.

• Many believe that the NYC OP-175W form is a standalone document. Actually, this form must be submitted along with a copy of the employee’s Application for Per Session Employment and Claim for Retention Rights (Form OP-175) and the advertisement for the position, ensuring the process aligns with transparency and selection regulations.

• There is a false assumption that the form is relevant for NYC Department of Education (DOE) positions only. While it is primarily used within the NYC DOE, its purpose spans all roles eligible for per session employment that might exceed the Chancellor’s Regulation C-175, including specific roles like school psychologists and social workers, illustrating its broader applicability.

• Lastly, a misconception exists that there's no need to disclose if there were other applicants for the position who wouldn't require a waiver. The form explicitly asks if there are other applicants for whom a waiver would not be needed and why these applicants were not selected, ensuring the waiver request is justifiable and necessary.

When filling out and using the NYC OP 175W form for waiver requests related to per session employment, it is important to understand and comply with the guidelines to ensure the process is completed correctly and efficiently. Here are key takeaways to consider:

• Understand the Limits: Per session employment is normally restricted to 500 hours per year, with specific roles such as school psychologist and/or school social worker (SP/SW) limited to 270 hours. These limits are crucial to note when requesting a waiver.
• Waiver Request Details: The form requires detailed information including the applicant's name, email address, and the number of hours requested beyond the standard limits. Accurate completion of these sections is essential for a valid request.
• Position Advertisement: It is mandatory to attach a copy of the job advertisement and provide details on where and how widely the position was advertised. This includes the number of applications received and an explanation if no suitable applicants were available within the normal hour limits.
• Justification for the Waiver: The form must include a thorough explanation of why the selected applicant is the only qualified candidate for the additional work, along with a declaration from the Per Session Supervisor certifying adherence to regulations and the necessity of the waiver.
• Submission Process: Submission details vary based on the position's location, requiring careful attention to ensure the form and accompanying documents are sent to the correct office for review. This includes specific instructions for SCHOOL/DISTRICT/BOROUGH positions and CENTRAL positions, as well as a distinct process for Principal Per Session Activities.

Following these guidelines will help in successfully submitting a waiver request for per session employment exceeding the standard limits, ensuring compliance with the Chancellor’s Regulation C-175.