Free Nyc Buildings Bo 9 Form in PDF

1. What is the purpose of the NYC Buildings BO-9 form?

   The NYC Buildings BO-9 form serves a dual purpose: to report boiler inspections to the Department of Buildings (DOB) and to request boiler renewals with the Department of Environmental Protection (DEP). It is a required document for maintaining compliance with local regulations concerning the operation of boilers in New York City buildings. By completing the entire form, filers can meet filing requirements for both agencies, streamlining the process for the renewal of existing boilers.

2. Where can I find the fill-in version of the BO-9 form?

   A fill-in version of the form is available online at the official website of the NYC Department of Buildings. You can access it by visiting http://www.nyc.gov/html/dob/html/forms/forms.shtml. This digital format can make the submission process more convenient and ensures that the information is legible.

3. Who needs to file the BO-9 form?

   The BO-9 form must be filed by the building owner or an authorized agent, such as a management company or a licensed professional representing the owner. It is specifically used for the renewal of existing boilers. New boiler installations have a different set of required forms.

4. How often must the BO-9 form be filed?

   The frequency of filing depends on the inspection schedule and the expiration date of the boiler's operation permit or registration. Typically, the form is filed annually ahead of the expiration date to ensure continuous compliance. However, it's important to check with the DOB and DEP for your specific boiler's inspection and renewal schedule.

5. What sections of the BO-9 form are required for a DOB Boiler Inspection Report?

   For filing a DOB Boiler Inspection Report, sections 1 through 6 and section 8 must be completed. These sections gather information about the premises, boiler details, inspection results, and associated fees. It's critical to provide complete and accurate information to avoid delays or penalties.

6. What sections do I complete for a DEP Boiler Renewal Request on the BO-9 form?

   For the DEP Boiler Renewal Request, complete sections 1 through 3 and sections 7 through 8. This includes basic information about the boiler and the property, as well as details specific to the renewal request and fee calculation. Ensure that all applicable sections are filled out to facilitate the renewal process.

7. Can the BO-9 form be used for new boiler installations?

   No, the BO-9 form is intended solely for the renewal of existing boilers. For new boiler installations, different forms are required, such as the DEP Form APC 5-0 for boilers over 2.8 million BTUs, Form APC 501 for boilers less than 2.8 million BTUs, and DOB Form 900A, PW-1, and PW-1C. Be sure to use the correct forms to comply with regulations for new installations.

8. What are the possible consequences of not filing the BO-9 form on time?

   If the form is not filed by the owner before the specified deadline, which is usually January 1st, the owner could face a civil penalty under Section 26-125 of the Administrative Code. Moreover, the intentional falsification of the form is considered a misdemeanor and can result in fines, imprisonment, or both.

9. What payment methods are accepted for the fees associated with the BO-9 form?

   Fees can be paid by check or money order made payable to the NYC Department of Buildings. Cash payments are typically not accepted for security and processing reasons. Ensure that the total amount is correct according to the fee calculation section to avoid processing delays.

10. Where do I submit the completed BO-9 form?

    The completed BO-9 form, along with the appropriate fees, should be submitted to the Department of Buildings at 280 Broadway, 6th Floor, New York, New York 10007, Attention: CFB - Boilers. Proper submission ensures that the boiler's status is updated in the city's records, maintaining compliance.

Filing the New York City Buildings BO-9 form, essential for the inspection and renewal process of boilers, requires careful attention to detail. Mistakes in this process can lead to delays, penalties, or even the rejection of the application. Understanding the common errors that occur when completing this form can help ensure a smoother procedure.

1. Not completing all required sections: For users seeking to fulfill both the Department of Buildings (DOB) and Department of Environmental Protection (DEP) requirements, omitting sections can be a significant oversight. The form explicitly outlines that sections 1-6 and 8 are for DOB filings, while 1-3 and 7-8 are for DEP. Missing any of these can result in an incomplete application.
2. Incorrect or incomplete boiler information: Section 4 demands the accurate portrayal of the boiler's condition and specifications. Errors or leaving spaces blank, especially regarding the type of inspection, boiler make and model, or pressure settings, could misinform or delay the process.
3. Failure to report changes in ownership: Section 3 allows for the notification of change in ownership since the last filing. Overlooking this part may lead to compliance issues or complications in future communications with the administration.
4. Miscalculating fees: In Section 8, applicants must accurately calculate and report the fees for DOB and DEP. Incorrect fee calculations or omissions can lead to administrative hurdles or underpayment penalties.
5. Overlooking the insurance company information: Section 5 is necessary if an insurance company performs the inspection. Failing to provide complete and accurate insurance details can invalidate the inspection report.
6. Not using the correct type of evidence for exemptions: The form allows for fee exemptions under specific conditions, as seen in sections 4 and 7 for the DOB and DEP, respectively. Providing improper proof or not checking the appropriate box for exemptions could result in unnecessary charges.
7. Not providing updated contact information: The form requires current contact details to schedule inspections and communicate effectively. Outdated or incorrect contact information can lead to missed inspections or communication failures, potentially causing non-compliance notices or fees.

By avoiding these mistakes, individuals and businesses can better navigate the renewal and inspection process of boilers in New York City, ensuring compliance and avoiding unnecessary penalties or delays. Detail-oriented completion and thorough review of the BO-9 form are crucial steps in this administrative obligation.

When managing boiler installations, renewals, or inspections in New York City, partnering the NYC Buildings BO-9 form with the correct supporting documents is crucial for a smooth approval process. Below is a list of other forms and documents often used alongside the NYC Buildings BO-9 form, each described briefly to give an overview of its purpose and usage in the regulatory framework. This list serves as a guide to navigate through the administrative requirements efficiently.

• DEP Form APC 5-0: Used for new boiler installations with emissions greater than 2.8 million BTUs. It is a critical document for ensuring compliance with air quality standards.
• Form APC 501: Required for new boiler installations with emissions less than 2.8 million BTUs, focusing on smaller-scale installations and their impact on air quality.
• DOB Form 900A: Known as the Plan/Work Approval Application, this form is necessary for obtaining approval for new constructions or alterations, including boiler installations.
• PW-1: The Building or Alteration Permit Application is used to apply for permits for various construction activities, including the installation of boilers.
• PW-1C: This Construction Schedule form complements the PW-1, detailing the timeline and specifics of the construction project.
• TR1: Technical Report Statement of Responsibility: This document is required for various construction projects to ensure that all technical aspects comply with city regulations.
• TR8: Technical Report Statement of Responsibility for Energy Code Compliance: This form demonstrates compliance with the city's energy code, an essential factor for boiler installations.
• OP-38: Building Notice: Used to inform the Department of Buildings of the operation of heating systems, crucial for the initial operation of new boilers.
• OP-49: Self-Certification for Removal of Existing Boiler: Required when a boiler is being replaced or removed, certifying that the process complies with safety regulations.
• AI1: Appointment of Inspection: This document schedules necessary inspections with the Department of Buildings, ensuring that installations meet all required standards.

Paying attention to these additional forms and documents when handling boiler-related matters in New York City is essential for legal compliance and project success. Familiarity with these forms not only streamlines the bureaucratic process but also ensures that all installations are up to code, safe and environmentally responsible. Whether you are installing a new boiler or managing existing ones, understanding the purpose and requirement of each document will help in navigating the complex landscape of NYC building regulations.

The New York City Buildings Boiler Inspection Report/DEP Boiler Renewal Request (BO-9 form) can be compared to several other forms and documents used across different industries and governmental processes due to its multifaceted purpose, requirements for compliance, and renewal processes. One similar document is the Local Law 11/98 inspection form, which is utilized by building owners in NYC to report the condition of their building's exterior walls and appurtenances. Like the BO-9 form, the Local Law 11/98 form requires detailed inspection results and compliance with specific regulations, aiming to ensure public safety.

Another related document is the FDNY Certificate of Fitness application. This certificate is necessary for individuals responsible for carrying out specific tasks that may affect the fire safety of a building, much like how the BO-9 form addresses boiler safety and operational compliance. Both documents require the submission of detailed information and adherence to New York City’s safety regulations.

The Environmental Protection Agency’s (EPA) Renovation, Repair and Painting (RRP) Rule paperwork shares commonalities with the BO-9 form in terms of ensuring safety and compliance. While the EPA’s form is focused on the safe handling of materials that may contain lead in residential buildings and child-occupied facilities, both forms necessitate a detailed reporting of conditions and compliance with regulatory standards to protect public health and safety.

Similarly, the OSHA Form 300, which is used for logging work-related injuries and illnesses, parallels the BO-9 form in that both contribute to adherence to safety regulations. Although the OSHA form pertains to employee health and safety records, both documents are essential for regulatory compliance and maintaining a safe environment.

The Department of Buildings' (DOB) PW1 Plan/Work Approval Application is another document comparable to the BO-9 form, as it pertains to the approval process for construction and renovation projects within New York City. Both forms are integral to the city's building approval processes, requiring detailed information about the project or inspection and ensuring compliance with building codes and regulations.

Additionally, the NYC Health Department’s Permit to Operate a Mobile Food Vending Unit shares similar characteristics with the BO-9 form in the context of requiring health and safety compliance and renewal processes for operational authorization. Both documents ensure that operational standards meet specific health and safety criteria set by regulatory authorities.

The Certificate of Occupancy application process, which certifies a building’s legal use and compliance with building codes, aligns with the BO-9 form's objective of ensuring buildings meet certain safety and operational standards. Both processes involve inspections, detailed submissions, and are crucial for regulatory compliance within the city.

The Fire Department City of New York (FDNY) Application for Approval of Fire Safety Plans can also be juxtaposed with the BO-9 form. Fire safety plans are essential for outlining a building's strategy for evacuating occupants in case of a fire, similar to how the BO-9 document ensures the safe operation and maintenance of boilers within buildings.

Lastly, the Property Registration Form, required by the NYC Department of Housing Preservation and Development (HPD), bears similarities to the BO-9 form in that it requires property owners to register their properties to ensure they are managed safely and comply with housing regulations. Both forms play a significant role in maintaining the safety and compliance of properties within New York City.

Filling out the NYC Buildings BO 9 form is crucial for the renewal and inspection of boilers within the city. Adhering to the guidelines will ensure a smooth process and help avoid any legal or administrative issues. Below are essential dos and don'ts to keep in mind:

• Ensure all information is legibly printed, typewritten, or filled in online. This improves clarity and reduces the chance of errors or misinterpretations.
• Complete the entire form if you are fulfilling filing requirements for both the Department of Buildings (DOB) and the Department of Environmental Protection (DEP) to streamline the process.
• Include the premises address, including the borough, block, and lot(s), to accurately identify the location of the boiler.
• Provide detailed information about the boiler inspection in Section 4, including the type of inspection, pressure, and any violations found, as this is critical for the DOB's records.
• For renewals, accurately complete Section 7, including the installation number and expiration date, to ensure compliance with DEP requirements.
• Calculate the fees correctly in Section 8 and submit the payment alongside the form to ensure your application is processed without delays.

• Leave any required sections incomplete. Missing information can lead to processing delays or the rejection of your form.
• Forget to sign and date the form. An unsigned form is considered invalid and will not be processed.
• File the form late. Submit it within 30 days of the inspection date to avoid penalties and ensure your boiler remains in compliance.
• Misrepresent any information on the form. Falsification is punishable by fines or imprisonment.
• Ignore the requirements for new boiler installations. Remember to file the appropriate forms (DEP Form APC 5-0 or Form APC 501 and DOB Form 900A, PW-1, and PW-1C) for new installations.
• Dismiss the specific filing requirements if there's been a change in ownership. Update Section 3 accordingly to maintain accurate records.

Many people, including property owners and maintenance managers in New York City, have misconceptions about the NYC Buildings BO-9 form. Understanding these misconceptions is crucial for ensuring compliance with boiler inspection and renewal requirements. Here are seven common misunderstandings and the facts that correct them:

1. It’s only for boiler inspections: The BO-9 form is often thought to be solely for boiler inspections. In reality, it serves a dual purpose. It’s used for both the Department of Buildings (DOB) Boiler Inspection Report and the Department of Environmental Protection (DEP) Boiler Renewal Request. Completing the entire form satisfies the filing requirements for both agencies for existing boilers.

2. Online submission isn’t an option: Some believe that the BO-9 form must be submitted in person or by mail. This isn’t the case. A fill-in form is available online, providing a convenient option for electronic submission, which can save time and reduce paperwork.

3. New boilers don’t require this form: This statement is partially true but often misunderstood. While the BO-9 form is indeed for the renewal of existing boilers, it’s important to recognize that new boiler installations have separate requirements and forms, namely the DEP Form APC 5-0 or APC 501 and DOB Form 900A, PW-1, and PW-1C.

4. The form is the same for all boilers: Property owners might think one form fits all. However, the form requires specific information depending on the type of boiler, such as commercial or residential, and its use. Accurate completion of sections that apply to the boiler’s situation is necessary for both DOB and DEP processes.

5. Violations delay filing only: It’s a common belief that finding a violation simply delays the filing process. While violations do require attention and correction, they also might result in fines or penalties if not addressed promptly. The form allows for reporting no violation ("NV") or listing specific violations and their statuses.

6. Insurance information is always mandatory: Some may mistakenly think that boiler insurance details must be filled out by all. This section is required only if the inspection is performed by an insurance company. This misunderstanding could lead to unnecessary information being provided or confusion regarding who is authorized to complete the form.

7. Any inspector can sign off: Not all inspectors are qualified to complete the BO-9 form. Only authorized NYC Boiler Inspectors, including specific roles like High Pressure Boiler Operator and Master Plumber, among others, are permitted. This ensures that inspections meet the stringent criteria set by both the DOB and DEP.

Clarifying these misconceptions ensures that property owners and managers can navigate the complexities of boiler inspections and renewals more effectively. Compliance with both DEP and DOB requirements contributes to safer, more efficient operations and avoids potential legal and financial penalties.

Understanding the nuances of the NYC Buildings BO-9 form is crucial for ensuring compliance with the Department of Buildings (DOB) and the Department of Environmental Protection (DEP) requirements. Below are seven key takeaways that can guide you through the process of accurately completing and utilizing this form:

• The form is designed both for the filing of DOB Boiler Inspection Reports and for the DEP Boiler Renewal Requests. To meet the requirements of both agencies, completing the entire form is advisable.
• For new boiler installations, different forms are necessary. Specifically, DEP Form APC 5-0 for boilers over 2.8 million BTUs and Form APC 501 for those under, alongside DOB Form 900A, PW-1, and PW-1C should be filed instead.
• Sections 1-6 and 8 need to be filled out for DOB Boiler Inspection Reports, whereas sections 1-3 and 7-8 are required for DEP Boiler Renewal Requests. This differentiation is critical for ensuring the correct processing of the form based on the specific need—either inspection or renewal.
• Boiler inspections must adhere to the standards and regulations set forth by NY State Labor Law Section 204, NY State Department of Labor Rules and Regulations 12 NYCRR 4, and New York City Building Code.
• The assigned inspector’s seal and signature, alongside the inspection date, are mandatory for the acceptance of this inspection report. The Boiler Division of the Department of Buildings must receive this completed form within 30 days of the inspection date to avoid penalties.
• Filing this form after the required date, specifically after January 1st without prior submission, subjects the boiler owner to civil penalties as outlined in Section 26-125 of the Administrative Code.
• Falsification of any statement on this form is considered a misdemeanor and is punishable by fine, imprisonment, or both, under Section 26-124 of the Administrative Code. Bribery associated with this process is a felony, with severe consequences including fines and imprisonment.

Adhering to these guidelines ensures compliance with local laws and regulations, promotes safety, and facilitates the efficient operation and maintenance of boiler systems within New York City. It is imperative for owners and agents to familiarize themselves with these requirements to avoid legal and financial repercussions.